MAINTAINING STAFF MEMBER LOGIN ACCOUNTS

  1. Go to the Administrative Utilities Menu.

  2. Select Enter/Modify Staff.

  3. Next, select one of the following two options:
    ENTER ADDITIONAL STAFF MEMBERS
    MODIFY STAFF MEMBERS

  4. To Enter Additional Staff:

    Fill in the LAST NAME, FIRST NAME, and MIDDLE INITIAL

    Fill in the USER NAME (USERID) The user name is the first 7 characters of the last name
    and the first initial of the first name. If you receive an error message that this userid is
    already in the system when you attempt to save the record, you will need to add a
    number at the end of the user name (start with 1 - if that's there, use2, etc.) to create a
    unique userid. For example, if the user's name is Pat Jefferson, the user id would be
    jeffersp. If jeffersp is already in the system, try jeffersp1. If that is already there, try
    jeffersp2 and so on.

    Fill in the PASSWORD, which will be tempmwa## (Use fia, foc, etc. as appropriate
    instead of the mwa. Replace ## with your MWA number.)

    Fill in the JOB TITLE, PHONE NUMBER (###-###-####), AND EMAIL ADDRESS.

    Next, select your MWA, the SERVICE CODE, and PRIMARY LOCATION from the
    drop down lists.

    Note:  The Provider and location Information must already be in the system before you add staff.  If not, you will need to send and email to Implementation@esa.state.mi.us with the name, address, phone number,
county, MWA of the Provider and/or Location to be added.


    Select the STAFF MEMBER JOB TYPE (such as MWA Case manager, etc.).

    The default status is ACTIVE. It can be changed to inactive or pending, but is normally
    not changed.

    When done, click on INSERT to save the record.

  5. TO Modify Staff Members:

    On the STAFF MEMBER SEARCH CRITERIA screen, fill in the NAME(E-MAIL
    ADDRESS     and PHONE are optional search fields) and click on the SEARCH button, or
    fill in the STAFF USER NAME (userid) and click on the SUBMIT button.

    Locate the staff person on the list that appears, and either click on the name to change
    the profile, or click on the hidden password to change the password. When you have
    made all the needed changes, click on the UPDATE button at the bottom of the screen to
    save the changes.

    Notes: You cannot see what the password currently is. In addition, if you are changing
    the profile, you will be able to change any information except the userid.