?????????????? Adult Education Missing Data Report

Description - The Missing Data Report provides a listing of students whose enrollment, assessment, and outcome records lack key pieces of data which are important for Federal reporting purposes.? The absence of such items as SSNs for students with job-related goals, pre- and post-test records, outcomes and end of enrollment status will produce a listing in the Missing Data Report.? The report is produced so that Adult Education Programs have the opportunity to enter all information that is important for reporting prior to reporting deadlines.? If information is not present when reports are run, a negative result will be assumed for each piece of missing data.

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Access - Access will be available to users with Staff Class Codes of Fiscal Agent Admin, Fiscal Agent Staff, AE MWA Admin and AE MWA Staff,? AE Provider Admin, and AE Provider Staff.? Fiscal Agent-level users will be able to see all students for all providers of the Fiscal Agent.? Provider-level users will be able to see all students for the provider.

Content ? The Missing Data Report consists of a summary line of identifying information for each student having missing data, followed by individual message lines describing each piece of missing data.? The following information is contained for each summary listing on the report:? Customer ID, Customer Last Name, First Name, Middle Initial, Program of Enrollment, Funding Source, Enrollment Date, Status (Active or Inactive), and? Staff Name.? A listing of one or more missing data error messages will appear below the summary line.? The listings are grouped by Provider, and are listed in alphabetic order by student last name within the Provider grouping.

How To Run the Missing Data Report

? 1.? Log into MAERS.? The MAERS menu bar is displayed.

2.? Select "Reports" on the menu bar that contains "Reports" and "Adult Ed".? The "Reports" main page is displayed, containing blue boxes to "Schedule" and "Retrieve" reports.

3.? Place the cursor on the "Schedule" box and it splits into two parts, "New Report" and "Report Status."? Click on "New Report" and the "Adult Education Reports" list is displayed.

4.? The name of the Missing Data Report will be either "AEMDR" or ?AEMDR-STAF?, depending on the user class code of the individual running the report.? The report name appears as a blue link in the left column of the list.? Click on the name to select the report.? The "Adult Education Missing Data Report" screen will be displayed.

5.? The "Report Selection Criteria" section for both versions of the report contains selection boxes for Begin and End Dates, Program of Enrollment, Funding Source, Student Population, and Program Enrollment Period.? The AEMDR version also contains a selection box for Provider.? Enter Begin and End dates for the period you wish the report to cover.? Please make sure you enter dates.? The default for both is the current date so, if other dates are not selected, the Missing Data Report will only include information on enrollments that were entered on the current day.? The default for all selection boxes is "All."? Selections may be made for individual programs of enrollment, individual funding sources, exited students, or program enrollment period (2000-2001 or 2001-2002).? The Provider selection box in the AEMDR version also allows for the selection of an individual provider from a list of providers for the Fiscal Agent.? When finished with selections in the Report Selection Criteria section, go to the ?Report Schedule Selection? section.

? 6.? Under "Report Schedule Criteria," click on the radio button for

"Online" or "Custom" to schedule the time when the report will? run.? Selecting "Online" will place the request in a queue for running almost immediately.? Selecting "Custom" will place the request in a queue which will run overnight and be available the next morning.

7.? Once all selections have been made, click on "Submit."? The report is now scheduled.

To Check on the Status of Scheduled Reports

1.? Place the cursor on the "Schedule" box at the top of the screen. It splits into two parts, "New Report" and "Report Status."

2.? Click on "Report Status."? The Report Status List will be displayed.? It shows the name of any reports awaiting execution, along with the status.

3.? If you wish to cancel any of the reports on the list, click the box in the "Cancel"column, and then click the "Stop Running Indicated Reports" button at the bottom of the screen.

To Retrieve a Report

1.? Place the cursor on the "Retrieve" box at the top of the screen.? It splits into two parts, "New Results" and "Old Results."?

2.? Click on "New Results" to see a list of reports that have run since your last access.? These appear on the "Download New Reports" screen.

3.? The list of reports has two blue links in the first two columns.? Click on the link in column 1 to view the report or click on the link in column 2 to get a version that can be printed or saved.

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? 4.? To retrieve an old report, click on the "Old Results" part of the

"Retrieve" box.? A list of all old reports will be displayed on the "Previously Downloaded Reports" screen.

5.? The displayed list of old reports is in the same format as the new reports, with blue links in the first two columns.? Select the report by clicking on the links in column 1 or column 2.? Old reports are available on the system for 7 days.

6.? If you need to retain a report for longer than 7 days, click the report name in the "Print/Savable Version" column to display the report, and then select "File" and? "Save As" from your Windows menu at the top of the screen.? Specify a drive, directory, and file name to store the report file on your local system.

Note on Printing

The report is designed to be printed in Landscape format.? Be sure to select Landscape orientation in your Word Processing or Text Editing software or specify Landscape in Properties as you print the report.